Job Description
Join our dynamic Baltimore team as an Office Assistant with weekly pay and competitive benefits! We're seeking a proactive professional to ensure seamless daily operations in a fast-paced environment. Enjoy immediate financial stability with our unique payroll schedule while supporting executive teams and driving office efficiency. This is your opportunity to grow with a forward-thinking company that values work-life balance and career development.
Responsibilities
- Manage calendars, schedule appointments, and coordinate executive travel arrangements
- Handle incoming communications (phone, email, mail) and maintain professional correspondence
- Organize and maintain digital and physical filing systems with strict confidentiality protocols
- Process invoices, expense reports, and purchase orders using accounting software
- Coordinate office events, meetings, and training sessions with catering/logistics
- Order and maintain office supplies, equipment, and inventory levels
- Assist with new employee onboarding including workspace setup and system access
Qualifications
- Associate's degree or equivalent administrative experience (2+ years)
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Experience with office equipment (printers, scanners, multi-line phone systems)
- Strong organizational skills with attention to detail and accuracy
- Exceptional written and verbal communication abilities
- Ability to prioritize tasks and manage multiple deadlines
- Basic knowledge of bookkeeping or accounting principles preferred
- Positive attitude with problem-solving mindset and team collaboration skills