Job Description
Join our dynamic team at Oakland Business Solutions as we urgently seek a detail-oriented Office Assistant to support our growing operations. This is a fantastic opportunity to become an integral part of a thriving business environment in the heart of Oakland. We offer competitive compensation, comprehensive benefits, and a collaborative workplace culture that values professional growth. If you're organized, tech-savvy, and passionate about administrative excellence, apply today to start your career with us!
Responsibilities
- Manage daily office operations including reception, mail handling, and supply inventory
- Schedule appointments, coordinate meetings, and maintain executive calendars
- Process payroll data, expense reports, and vendor invoices accurately
- Prepare professional correspondence, reports, and presentations using Microsoft Office Suite
- Assist with onboarding new hires and coordinate training sessions
- Support HR functions including recruitment coordination and benefits administration
- Maintain digital filing systems and ensure data security compliance
Qualifications
- High school diploma or equivalent; associate degree preferred
- 2+ years of office administration or executive assistant experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Excellent written and verbal communication skills
- Strong organizational abilities with attention to detail
- Experience with payroll processing and basic bookkeeping
- Ability to multitask and prioritize in a fast-paced environment
- Valid California driver's license and reliable transportation