Job Description
We are seeking a highly organized and proactive Office Assistant to join our dynamic team in Tulsa, OK. In this full-time role, you will play a vital role in ensuring our office operations run smoothly, providing exceptional support to our management team and staff. If you are looking for a stable opportunity with room for growth in a professional environment, we want to hear from you.
Our ideal candidate is a self-starter who thrives in a collaborative setting and possesses a keen eye for detail.
Responsibilities
- Greet and welcome visitors with a professional demeanor, directing them to the appropriate person.
- Manage incoming and outgoing communications, including phone calls, emails, and mail.
- Organize and maintain physical and digital filing systems to ensure efficient record retrieval.
- Assist with data entry, report generation, and administrative document preparation using Microsoft Office Suite.
- Coordinate schedules, book meeting rooms, and prepare meeting materials as needed.
- Process invoices, purchase orders, and expense reports with high accuracy.
Qualifications
- High school diploma or GED required; Associate’s degree or relevant certification is a plus.
- Proven experience as an Office Assistant, Administrative Assistant, or in a similar role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent verbal and written communication skills.
- Strong organizational skills with the ability to multitask in a fast-paced setting.
- Detail-oriented with a commitment to accuracy in all tasks.