Job Description
Are you a proactive professional seeking a pivotal role in a thriving Tampa business environment? We are currently seeking a dedicated Office Assistant to join our dynamic team. In this role, you will be the face of our company, ensuring our front desk operations run seamlessly while supporting our administrative staff with critical daily tasks. If you excel in a fast-paced office setting and possess a keen eye for detail, we want to meet you.
Why Join Us?
- Competitive hourly rate and comprehensive benefits package.
- Opportunity for growth within a stable and growing organization.
- Modern office environment in the heart of downtown Tampa.
Your Responsibilities Will Include:
- Front Desk Management: Greeting visitors, managing incoming calls, and directing inquiries to the appropriate personnel with a professional demeanor.
- Administrative Support: Handling data entry, filing, and maintaining organized digital and physical records.
- Scheduling: Assisting in coordinating meeting rooms, managing calendars, and scheduling appointments for team members.
- Mail & Communication: Sorting and distributing mail, courier services, and managing internal and external correspondence.
- Office Supplies: Monitoring inventory levels and ordering office supplies to ensure the workspace is well-equipped.
- Event Coordination: Assisting with the organization of company events, meetings, and training sessions.
We are looking for a reliable individual who can handle multiple priorities with ease.
Responsibilities
- Greet and direct visitors in a professional and welcoming manner.
- Manage the switchboard and screen incoming calls efficiently.
- Perform data entry and maintain accurate digital filing systems.
- Assist with inventory management and ordering office supplies.
- Coordinate meeting schedules and room bookings.
- Prepare and distribute internal memos and reports.
Qualifications
- High school diploma or GED required; associate degree preferred.
- Previous experience as an Office Assistant or in a similar administrative role.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook).
- Strong organizational skills with the ability to multitask effectively.
- Excellent verbal and written communication skills.
- Professional appearance and demeanor.