Job Description
Join our dynamic team at Tampa Bay Business Solutions as an Office Assistant and become the backbone of our thriving operations. We're seeking a highly organized professional to support our daily functions in a fast-paced, collaborative environment. This full-time role offers competitive pay, comprehensive benefits, and growth opportunities within a company that values innovation and employee development. If you're passionate about creating seamless office experiences and supporting a team of industry leaders, apply today!
Responsibilities
- Manage daily administrative tasks including scheduling, correspondence, and record maintenance
- Coordinate office logistics including supply inventory, equipment maintenance, and vendor communications
- Support HR processes onboarding new hires and maintaining employee documentation
- Handle incoming communications professionally via phone, email, and in-person inquiries
- Assist with financial tasks including expense reports, invoice processing, and basic bookkeeping
- Organize digital and physical filing systems for optimal document retrieval
- Collaborate with department heads to coordinate meetings, events, and travel arrangements
Qualifications
- Associate's degree or equivalent administrative experience required
- Minimum 2 years in office administration or executive support role
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Experience with scheduling software (e.g., Calendly, Doodle)
- Ability to multitask and prioritize in deadline-driven environments
- Professional demeanor with customer service orientation