Job Description
Join our dynamic team at Pacific Bay Partners as an Office Assistant and receive a $1,500 sign-on bonus! We're seeking a highly organized professional to support our fast-paced financial services office in downtown San Francisco. This hybrid role offers competitive compensation, comprehensive benefits, and growth opportunities in a collaborative environment. Your expertise will directly impact our operational excellence while enjoying the vibrant culture of the Bay Area.
Responsibilities
- Manage office operations including supply inventory, mail processing, and equipment maintenance
- Coordinate executive calendars, travel arrangements, and meeting logistics
- Handle incoming communications via phone, email, and in-person interactions
- Prepare and distribute correspondence, reports, and confidential documents
- Assist with onboarding processes and new employee orientations
- Support department heads with administrative tasks and special projects
- Maintain digital filing systems and document management protocols
Qualifications
- 3+ years of administrative support experience in a professional office setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in a fast-paced environment
- Discretion in handling confidential information
- Associates degree or equivalent administrative certification preferred