Job Description
Join our dynamic team at Metropolitan Solutions Inc. in the heart of Manhattan as a Full-Time Office Assistant. We're seeking a proactive professional to ensure our office runs seamlessly while supporting our growing team. This role offers competitive compensation, comprehensive benefits, and opportunities for growth in a collaborative environment. If you're organized, detail-oriented, and passionate about administrative excellence, apply today to become the backbone of our operations!
Responsibilities
- Manage daily office operations including mail distribution, supply inventory, and equipment maintenance
- Coordinate calendars, schedule meetings, and arrange travel for executive staff
- Handle incoming communications via phone, email, and in-person inquiries
- Prepare and process confidential documents with discretion and accuracy
- Assist with onboarding new hires and maintaining personnel records
- Collaborate with vendors to coordinate facility services and office events
- Support department heads with data entry, report generation, and document filing
Qualifications
- Minimum 2 years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Exceptional organizational skills with ability to multitask in fast-paced environments
- Strong written and verbal communication abilities
- Associate's degree or equivalent administrative certification preferred
- Ability to handle sensitive information with confidentiality
- Proven problem-solving skills and attention to detail
- Valid New York State driver's license (required for occasional errands)