Job Description
Welcome to Apex Office Solutions, where efficiency meets excellence. We are looking for a proactive and detail-oriented Office Assistant to join our team in the heart of Oakland, CA. In this role, you will be the face of our organization, ensuring our daily operations run smoothly.
We pride ourselves on providing a comprehensive work environment, including fully equipped workstations for all employees. If you are looking to advance your administrative career in a supportive, modern setting, we want to hear from you.
What You Will Do:
Responsibilities
- Manage incoming calls, emails, and mail with a professional and welcoming demeanor.
- Coordinate office schedules, including meeting rooms, calendars, and travel arrangements.
- Maintain and organize office supplies, ensuring equipment (computers, printers) is fully stocked and functional.
- Perform data entry and maintain accurate digital and physical filing systems.
- Assist in preparing reports, presentations, and internal documentation.
- Act as the primary point of contact for visitors and vendors in the office.
- Support the accounting team with basic reconciliation and expense tracking.
Qualifications
- High school diploma or GED required; associate degree or certification in Office Administration is a plus.
- Minimum of 2 years of experience in an administrative or office support role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong verbal and written communication skills.
- Exceptional organizational skills with the ability to prioritize tasks effectively.
- Ability to work independently with minimal supervision.
- Basic knowledge of office equipment and software troubleshooting.