Job Description
Join Boston's premier business center as an Office Assistant and make an immediate impact! We're seeking a proactive professional to support our dynamic team in a fast-paced downtown environment. Enjoy competitive benefits, modern amenities, and the opportunity to grow your administrative career while working in Boston's vibrant financial district. Start tomorrow! Apply today to begin your journey with us.
Responsibilities
- Manage office operations including supply inventory, mail processing, and equipment maintenance
- Coordinate calendars, schedule meetings, and arrange travel for executives
- Handle incoming communications via phone, email, and in-person inquiries
- Prepare and distribute confidential documents, reports, and presentations
- Support HR functions including onboarding, record-keeping, and benefits administration
- Maintain organized digital and physical filing systems
- Collaborate with department heads to optimize office workflows
Qualifications
- Associate's degree or equivalent administrative experience (2+ years)
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Strong organizational abilities with attention to detail
- Experience with office equipment (printers, scanners, phone systems)
- Ability to handle confidential information with discretion
- Proven multitasking skills in deadline-driven environments
- Boston-based candidates only (local residency preferred)