Job Description
Join our dynamic team at Austin Innovations Inc. as a Full-Time Office Assistant! We're seeking a highly organized professional to support our growing operations in the heart of downtown Austin. This role offers competitive compensation, comprehensive benefits, and the opportunity to thrive in a collaborative environment. If you're passionate about streamlining workflows and creating exceptional workplace experiences, apply today!
Responsibilities
- Manage daily office operations including supply inventory, mail processing, and facility coordination
- Coordinate calendars, schedule meetings, and arrange travel for executive team
- Handle incoming communications (phone, email, visitors) with professionalism and efficiency
- Prepare and distribute correspondence, reports, and confidential documents
- Support HR functions including onboarding coordination and benefits administration
- Maintain digital and physical filing systems with meticulous attention to detail
- Collaborate with cross-functional teams on special projects and events
Qualifications
- Minimum 2 years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills and ability to multitask in a fast-paced setting
- Strong written and verbal communication abilities
- Associates degree in Business Administration or related field preferred
- Experience with office management software (e.g., Asana, Trello)
- Ability to maintain confidentiality and exercise discretion
- Proactive problem-solving mindset with customer-service orientation