Job Description
Join our dynamic team in San Diego as a full-time Office Assistant! We're seeking a highly organized professional to provide critical administrative support to our growing operations. This role offers competitive compensation, comprehensive benefits, and a collaborative work environment in one of America's most vibrant cities. If you thrive in fast-paced settings and excel at multitasking, we want to hear from you!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating travel arrangements
- Handle incoming communications including phone calls, emails, and mail with professionalism
- Maintain organized filing systems (digital and physical) for critical business documents
- Assist with onboarding processes including new hire paperwork and orientation materials
- Coordinate office supplies inventory and vendor relationships for procurement
- Support event planning and meeting logistics for internal and external stakeholders
- Process expense reports and assist with basic bookkeeping tasks
Qualifications
- Associate's degree or equivalent administrative experience (3+ years)
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Strong attention to detail and organizational abilities
- Ability to prioritize tasks and meet deadlines in a fast-paced environment
- Experience with office equipment (printers, scanners, multi-line phone systems)
- Positive attitude with excellent interpersonal and problem-solving skills