Job Description
Join our dynamic team as an Office Assistant in the heart of Manhattan! We're seeking a highly organized professional to support our daily operations and enhance workplace efficiency. This role offers growth opportunities in a collaborative environment with competitive benefits.
As a key member of our administrative team, you'll contribute to our company's success by ensuring seamless office workflows and exceptional client experiences. If you're detail-oriented, tech-savvy, and passionate about administrative excellence, we want to meet you!
Responsibilities
- Manage executive calendars and coordinate complex meeting arrangements
- Handle incoming communications and direct inquiries to appropriate departments
- Maintain digital and physical filing systems with strict confidentiality protocols
- Process expense reports and purchase orders following company policies
- Order and maintain office supplies inventory across multiple departments
- Support onboarding processes by preparing new hire materials and equipment
- Coordinate office events and travel logistics for senior staff
Qualifications
- Associate degree in Business Administration or related field preferred
- Minimum 2 years administrative support experience in corporate environment
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, Word)
- Exceptional written and verbal communication skills
- Proven ability to multitask and prioritize competing deadlines
- Experience with office equipment (printers, scanners, A/V systems)
- Strong attention to detail with error-free documentation habits
- Professional demeanor with client-facing experience