Job Description
Join our dynamic team at Pacific Business Solutions as a Office Assistant in beautiful Honolulu! We're seeking a detail-oriented professional to keep our operations running smoothly in this direct hire position. Enjoy competitive compensation, comprehensive benefits, and the chance to grow your career in Hawaii's vibrant business district. If you're organized, proactive, and thrive in collaborative environments, apply today to become an integral part of our success story.
Responsibilities
- Manage daily office operations including mail processing, supply inventory, and equipment maintenance
- Coordinate calendars, schedule meetings, and arrange travel for executive staff
- Handle incoming communications via phone, email, and in-person visitors
- Prepare, edit, and distribute professional correspondence and reports
- Support HR functions including onboarding documentation and benefits administration
- Maintain digital and physical filing systems with strict confidentiality protocols
- Assist with event planning and coordination for company functions
Qualifications
- Minimum 2 years administrative support experience in a professional setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Proven ability to multitask and prioritize in fast-paced environments
- Associates degree or relevant certification preferred
- Experience with office management software (e.g., Asana, Trello)
- Valid Hawaii driver's license and reliable transportation