Job Description
Join our dynamic team at Lubbock Innovations Group as an Administrative Assistant and become the backbone of our operations! We're seeking a highly organized professional to support our fast-paced environment with exceptional administrative expertise. This direct-hire position offers growth opportunities, competitive benefits, and the chance to work with industry leaders in Lubbock's thriving business community.
As a key team member, you'll ensure seamless office operations while supporting executive staff and cross-functional teams. We value proactive problem-solvers who thrive in detail-oriented roles and contribute to our company culture of excellence. If you're ready to advance your career in a supportive setting, apply today!
Responsibilities
- Manage calendars, schedule appointments, and coordinate complex travel arrangements for executives
- Handle incoming communications including emails, phone calls, and correspondence with professionalism
- Prepare, edit, and distribute confidential documents, reports, and presentations
- Oversee office supplies inventory, equipment maintenance, and vendor relationships
- Coordinate meetings, events, and conference logistics including catering and materials preparation
- Maintain accurate digital and physical filing systems with strict confidentiality protocols
- Assist with onboarding processes and new hire orientation coordination
- Support department heads with project tracking and deadline management
Qualifications
- Associate's degree in Business Administration or related field (or equivalent experience)
- 3+ years of progressive administrative support experience in professional settings
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
- Exceptional organizational skills with ability to manage competing priorities
- Strong written and verbal communication abilities with professional demeanor
- Proven experience handling confidential information with discretion
- Ability to work independently with minimal supervision and exercise sound judgment
- Valid Texas driver's license and reliable transportation for occasional off-site errands