Job Description
Join our dynamic team at Urban Innovations Group as an Office Assistant in the heart of Los Angeles! We're seeking a detail-oriented professional to ensure seamless office operations and exceptional administrative support. This is a fantastic opportunity to grow your career in a fast-paced environment while contributing to our mission of innovation and excellence.
As a key member of our administrative team, you'll be the backbone of our daily operations, supporting executives and colleagues with professionalism and efficiency. We offer competitive compensation, comprehensive benefits, and a collaborative culture that values professional development.
Responsibilities
- Manage incoming communications (phone, email, mail) and prioritize inquiries appropriately
- Coordinate office calendars, meetings, and travel arrangements for executives
- Maintain digital and physical filing systems with strict confidentiality protocols
- Process expense reports, invoices, and purchase orders accurately
- Order and inventory office supplies while managing vendor relationships
- Support onboarding processes for new team members
- Prepare professional correspondence and documents using MS Office Suite
Qualifications
- Minimum 2 years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in a fast-paced environment
- Professional demeanor with customer service focus
- Associates degree or equivalent administrative certification preferred