Job Description
Join Cityscape Solutions' dynamic team as an Office Assistant in the heart of Boston's Financial District! We're seeking a highly organized professional to support our growing operations with exceptional administrative expertise. This hybrid role offers the perfect blend of in-person collaboration and remote flexibility, with opportunities for career growth within our innovative urban development firm.
Responsibilities
- Manage executive calendars and coordinate complex meeting arrangements across multiple departments
- Handle incoming communications professionally via phone, email, and video conferencing platforms
- Maintain digital and physical filing systems with meticulous attention to detail and compliance
- Process expense reports, invoices, and purchase orders using QuickBooks and Microsoft Office Suite
- Support office operations by ordering supplies, managing inventory, and overseeing facility maintenance
- Assist with onboarding new employees including equipment setup and policy orientation
- Coordinate travel arrangements and prepare comprehensive itineraries for executive team
Qualifications
- Associate's degree or equivalent administrative experience (3+ years)
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Exceptional written and verbal communication skills with polished professional demeanor
- Proven ability to multitask efficiently in fast-paced environments
- Experience with office management software (e.g., QuickBooks, Asana)
- Strong problem-solving abilities with attention to detail accuracy
- Discretion handling confidential information and sensitive situations