Job Description
Join our dynamic team in Madison's vibrant downtown as a Full-Time Office Assistant! We're seeking a highly organized professional to support our growing operations with exceptional administrative excellence. Enjoy competitive compensation, comprehensive benefits, and a collaborative work environment in Wisconsin's capital city. Apply today to become the backbone of our office!
Responsibilities
- Manage daily office operations including mail processing, supply inventory, and equipment maintenance
- Coordinate calendars, schedule meetings, and handle travel arrangements for executive staff
- Provide exceptional customer service via phone, email, and in-person inquiries
- Prepare, edit, and distribute professional correspondence and reports
- Maintain accurate digital and physical filing systems with strict confidentiality protocols
- Assist with onboarding new hires and coordinate office events
- Collaborate with department heads on administrative process improvements
Qualifications
- High school diploma or equivalent; Associate's degree preferred
- 3+ years of professional administrative or office support experience
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Proven ability to multitask in a fast-paced environment
- Experience with office management software (e.g., Salesforce, Asana)
- Valid Wisconsin driver's license (occasional local travel required)