Job Description
Join our dynamic team at Global Innovations Corp in the heart of Manhattan as an Office Assistant! We're seeking a highly organized professional to support our fast-paced operations with exceptional administrative excellence. Enjoy competitive compensation, comprehensive benefits, and a collaborative environment in one of NYC's premier business districts. If you're detail-oriented, tech-savvy, and thrive in a hybrid work setting, this is your opportunity to grow with us.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex meeting logistics
- Handle incoming communications via phone, email, and digital platforms with professionalism
- Maintain organized digital and physical filing systems for confidential documents
- Process invoices, expense reports, and purchase orders using financial software
- Coordinate office supplies inventory and vendor relationships
- Support HR functions including onboarding and records management
- Assist with travel arrangements and event planning for departmental activities
Qualifications
- Associate's degree or equivalent administrative certification required
- 3+ years of progressive office administration experience in corporate settings
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional organizational skills with meticulous attention to detail
- Proven ability to multitask and prioritize in high-pressure environments
- Strong written and verbal communication skills
- Experience with office management software (e.g., SAP, Workday) preferred
- Valid New York State driver's license for occasional errands