Job Description
Join our dynamic team at St. Louis Innovations Group as a full-time Office Assistant and become the backbone of our thriving downtown operations. We're seeking a highly organized professional to manage daily administrative functions and support our executive team in a fast-paced environment. This is an exceptional opportunity to grow your career with a forward-thinking company that values work-life balance and offers competitive benefits including health insurance, paid time off, and professional development stipends.
Responsibilities
- Manage incoming communications including phone calls, emails, and mail with exceptional professionalism
- Coordinate complex calendars and schedule meetings for 10+ executives and department heads
- Prepare, edit, and distribute confidential reports, presentations, and correspondence
- Oversee office inventory management and coordinate vendor relationships for supplies
- Support onboarding processes for new hires including equipment setup and training coordination
- Maintain digital and physical filing systems with meticulous attention to detail
- Assist with special projects including event planning and process improvement initiatives
Qualifications
- Associate's degree or equivalent combination of education and experience (3+ years preferred)
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills with polished professionalism
- Proven ability to manage competing priorities and meet tight deadlines
- Strong attention to detail with high accuracy in data entry and document management
- Experience handling confidential information with discretion and integrity
- Ability to thrive in a collaborative team environment while working independently