Job Description
Join our award-winning team at Pacific Business Solutions as a pivotal Office Assistant in the heart of San Diego! We're seeking a detail-oriented professional to support our dynamic operations with exceptional organizational skills and a proactive mindset. Enjoy competitive compensation, comprehensive benefits, and a collaborative work environment in downtown San Diego. If you thrive in fast-paced settings and value precision, this is your opportunity to grow with us!
Responsibilities
- Manage administrative workflows including scheduling, correspondence, and record-keeping
- Coordinate office operations including supply inventory, equipment maintenance, and facility management
- Support departmental projects with data entry, report compilation, and document preparation
- Act as primary liaison for visitors, vendors, and internal stakeholders
- Oversee digital filing systems and ensure compliance with record retention policies
- Assist with event planning and meeting logistics for executive teams
Qualifications
- 3+ years of professional office administration experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Proven ability to multitask with competing priorities
- Strong attention to detail and problem-solving aptitude
- Associate's degree or equivalent administrative certification
- Experience with office management software (e.g., Asana, Trello)