Job Description
Join our dynamic team at Phoenix Business Solutions as a Full-Time Office Assistant! We're seeking a highly organized professional to ensure our office runs seamlessly. You'll be the backbone of our operations, supporting executives and colleagues while maintaining a welcoming environment. Enjoy competitive pay, comprehensive benefits, and opportunities for growth in Phoenix's thriving business district.
What We Offer: Health insurance, paid time off, retirement plan, and professional development stipend. Work in a modern downtown office with flexible scheduling options.
Responsibilities
- Manage incoming communications including calls, emails, and mail
- Coordinate schedules, meetings, and travel arrangements for executives
- Maintain digital and physical filing systems with strict confidentiality
- Process invoices, expense reports, and basic bookkeeping tasks
- Order office supplies and manage inventory control
- Assist with onboarding new hires and office orientation
- Support special projects and event coordination as needed
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 2+ years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in a fast-paced environment
- Basic knowledge of accounting principles (preferred)