Job Description
Are you a detail-oriented professional looking for an immediate opportunity in the heart of Silicon Valley? Apex Operations Center is currently seeking a highly organized Office Assistant to join our dynamic team in San Jose, CA.
We offer a collaborative environment, competitive benefits, and the chance to make an immediate impact. If you thrive in fast-paced settings and possess exceptional administrative skills, we want to hear from you.
Responsibilities
- Manage daily office operations and serve as the primary point of contact for front desk reception.
- Handle incoming and outgoing correspondence, including emails and mail, with a high degree of professionalism.
- Perform accurate data entry and maintain digital filing systems for company records.
- Schedule meetings, coordinate calendars, and prepare meeting materials for leadership.
- Assist with inventory management, office supply ordering, and facility upkeep.
- Support the executive team with special projects and ad-hoc administrative tasks as needed.
- Ensure a clean, organized, and welcoming environment for employees and visitors.
Qualifications
- High school diploma or equivalent required; Associate's degree preferred.
- Proven experience in an administrative or office support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent verbal and written communication skills.
- Strong organizational skills with the ability to prioritize multiple tasks effectively.
- Ability to work independently with minimal supervision in a busy office setting.
- Experience with basic office equipment and document management systems.