Job Description
Are you looking for an administrative role where you don't have to worry about the equipment?
At Pacific Equipment Management, we believe in equipping our team with the best tools to drive success. We are currently seeking a highly organized and proactive Admin Assistant to join our dynamic team in Honolulu, HI. As part of our 'Equipment Provided' initiative, we ensure you have all necessary hardware, software, and support to perform at your peak.
In this role, you will be the backbone of our operations, ensuring smooth workflow and professional communication across all departments. If you are detail-oriented and thrive in a supportive environment, we want to hear from you.
Responsibilities
- Manage complex calendars, schedule meetings, and coordinate travel arrangements for executive leadership.
- Maintain and organize both physical and digital filing systems to ensure information is easily retrievable.
- Process invoices, expense reports, and purchase orders with a high degree of accuracy.
- Assist in the inventory management of office equipment and supplies, ensuring we are always stocked.
- Act as the primary point of contact for incoming calls and emails, routing inquiries to the appropriate departments.
- Prepare presentations, reports, and correspondence using Microsoft Office Suite.
- Support special projects and ad-hoc administrative tasks as required by management.
Qualifications
- High school diploma or equivalent; Associate's degree in Business Administration preferred.
- Minimum of 2-3 years of professional administrative experience.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent verbal and written communication skills in English.
- Strong organizational skills with a keen eye for detail and accuracy.
- Ability to prioritize tasks and manage time effectively in a fast-paced environment.
- Must be reliable, professional, and able to work independently.