Job Description
We are seeking a highly organized and proactive Admin Assistant to join our dynamic team in the heart of New Orleans. This is an immediate hire opportunity for a dedicated professional looking to thrive in a fast-paced, supportive environment.
In this pivotal role, you will serve as the backbone of our daily operations, ensuring seamless communication between management and clients. You will handle a diverse range of administrative tasks, from scheduling complex calendars to managing confidential documents.
Why Apply?
- Competitive hourly compensation ($18 - $22/hr).
- Immediate start date available.
- Opportunity for professional development and advancement.
- Collaborative and inclusive company culture.
Responsibilities
- Manage and prioritize incoming calls, emails, and correspondence with professionalism and accuracy.
- Schedule and coordinate meetings, appointments, and travel arrangements for senior management.
- Prepare, proofread, and distribute internal memos, reports, and presentations.
- Maintain accurate and up-to-date digital and physical filing systems for easy retrieval.
- Assist with basic bookkeeping tasks, including expense reports and invoice processing.
- Act as the first point of contact for visitors and clients, ensuring a welcoming atmosphere.
- Perform ad-hoc administrative duties to support team productivity.
Qualifications
- High school diploma or GED required; Associate’s degree in Business Administration preferred.
- Minimum of 2 years of experience in an administrative or office support role.
- Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
- Strong verbal and written communication skills with a focus on detail.
- Exceptional organizational skills with the ability to multitask in a fast-paced setting.
- Reliable transportation and ability to commute to the New Orleans office.
- Ability to maintain strict confidentiality at all times.