Job Description
Join Boston's leading tech hub as an Admin Assistant and become the backbone of our dynamic team! We're seeking a highly organized professional to support our executives and ensure seamless office operations. This immediate hire opportunity offers competitive compensation, comprehensive benefits, and a chance to grow your career in a fast-paced environment.
Our ideal candidate thrives in detail-oriented settings, excels at multitasking, and brings exceptional communication skills. If you're ready to make an immediate impact and support innovation in the heart of Boston, apply today!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Prepare, edit, and distribute professional correspondence, reports, and presentation materials
- Oversee office inventory, procurement of supplies, and vendor relationship management
- Handle confidential data entry, record maintenance, and document management systems
- Coordinate meetings, events, and conference logistics including catering and AV setup
- Act as primary point of contact for internal and external stakeholders, providing exceptional support
- Assist in onboarding processes and maintain employee records with HR compliance
Qualifications
- Minimum 3 years of administrative support experience in corporate or fast-paced environments
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace
- Exceptional organizational skills with proven ability to prioritize competing deadlines
- Strong written and verbal communication skills with professional phone etiquette
- Associate's degree or equivalent combination of education and experience required
- Ability to handle confidential information with discretion and maintain professional boundaries
- Proactive problem-solving approach and adaptability to changing priorities