Job Description
We are seeking a dynamic and professional Front Desk Receptionist to join our team in the heart of San Jose, CA. In this pivotal role, you will be the first point of contact for our organization, ensuring a welcoming environment for visitors and employees alike. We pride ourselves on our inclusive culture and offer a comprehensive benefits package. Plus, we ensure a seamless onboarding experience by providing all necessary equipment upfront, including laptops, phones, and software.
As part of our administrative team, you will play a crucial role in maintaining the efficiency of our daily operations. If you are organized, reliable, and excel at customer service, we want to hear from you.
Responsibilities
- Welcome and greet guests warmly, directing them to their destinations with efficiency and professionalism.
- Manage the switchboard and email inquiries, responding promptly to ensure clear communication.
- Receive and distribute mail, packages, and deliveries in an organized manner.
- Perform basic data entry and maintain accurate visitor logs and contact databases.
- Assist in coordinating meeting rooms and scheduling appointments for management.
- Maintain the cleanliness and organization of the reception area and common spaces.
- Support administrative staff with special projects and other general office tasks as needed.
Qualifications
- High school diploma or GED required; Associate’s degree preferred.
- Minimum of 2 years of experience in a front desk or administrative reception role.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
- Exceptional verbal and written communication skills with a professional demeanor.
- Ability to multi-task and prioritize tasks effectively in a fast-paced environment.
- Strong interpersonal skills with a customer-first attitude.
- Must be reliable, punctual, and able to work a full-time schedule.