Job Description
Join our dynamic team at Phoenix Business Solutions as a Flexible Hours Admin Assistant! We're seeking a highly organized professional to support our growing operations with adaptable scheduling options. Enjoy competitive compensation, a collaborative environment, and the freedom to maintain work-life balance. This role offers 20-30 hours per week with customizable start times between 7 AM-10 AM. If you thrive in a fast-paced setting and excel at streamlining workflows, we want to meet you!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating meetings
- Handle confidential correspondence, documents, and data entry with precision
- Oversee office inventory, procurement, and vendor relationship management
- Prepare and distribute reports, presentations, and communication materials
- Support cross-departmental projects with research and documentation assistance
- Maintain digital filing systems and ensure document security protocols
- Act as primary point of contact for internal and external stakeholder inquiries
Qualifications
- 3+ years administrative support experience with scheduling flexibility
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication abilities
- Ability to prioritize tasks in a fast-paced environment
- Experience with CRM systems (e.g., Salesforce) preferred
- High school diploma or equivalent; associate degree a plus