Job Description
We are seeking a highly organized and proactive Executive Administrative Assistant to join our dynamic team in Santa Ana, CA. This is a high-impact role offering a competitive salary package and excellent growth opportunities within a fast-paced corporate environment.
In this position, you will serve as the right hand to senior leadership, managing complex calendars, coordinating executive travel, and ensuring seamless office operations. If you excel in a fast-paced environment and are looking for a high-paying administrative role with significant responsibility, we want to hear from you.
Key Benefits:
- Competitive Salary ($60k - $85k)
- Comprehensive Health, Dental, and Vision Insurance
- 401(k) Retirement Plan with Company Match
- Professional Development Opportunities
- Modern, Collaborative Work Environment
Responsibilities
- Executive Support: Manage complex calendars, schedule meetings, and coordinate domestic and international travel arrangements with precision.
- Communication Hub: Act as the primary point of contact for internal and external stakeholders; screen and route communications efficiently.
- Project Management: Assist in the planning and execution of special projects, preparing reports, presentations, and briefing materials.
- Office Operations: Oversee office supplies inventory, manage vendor relationships, and ensure the workspace is organized and functional.
- Confidentiality: Handle sensitive documents and information with the highest level of discretion and integrity.
- Event Coordination: Plan and organize company-wide events, team meetings, and client gatherings.
- Administrative Systems: Maintain and update CRM databases and internal filing systems to ensure data accuracy.
Qualifications
- Experience: Minimum of 4-6 years of progressive administrative experience, preferably in a corporate or executive setting.
- Education: High school diploma required; Associate's or Bachelor's degree in Business Administration preferred.
- Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace; experience with project management software (e.g., Asana, Trello) is a plus.
- Communication: Exceptional verbal and written communication skills with a professional and polished tone.
- Organization: Superior organizational skills with the ability to prioritize tasks and manage time effectively under pressure.
- Adaptability: Ability to thrive in a changing environment and handle multiple competing priorities simultaneously.