Job Description
Join our dynamic Austin-based team at Innovate Solutions Group as a Full-Time Executive Administrative Assistant. We're seeking a highly organized professional to support our executive team in a fast-paced tech environment. This hybrid role combines in-office collaboration with remote flexibility, offering competitive benefits and growth opportunities. If you're passionate about streamlining operations and thrive in collaborative settings, we encourage you to apply today.
Responsibilities
- Manage complex executive calendars, coordinate meetings, and arrange domestic/international travel
- Prepare confidential documents, presentations, and reports using Microsoft Office Suite
- Oversee office operations, including inventory management, vendor relations, and facility maintenance
- Act as primary point of contact for internal/external stakeholders and handle sensitive communications
- Coordinate cross-departmental projects and track key deliverables using project management tools
- Assist in budget preparation, expense reporting, and invoice processing
- Maintain digital filing systems and ensure compliance with company policies
Qualifications
- Associate's degree in Business Administration or related field (Bachelor's preferred)
- Minimum 3 years of executive administrative support experience
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail and accuracy
- Strong written and verbal communication abilities
- Proven experience managing executive calendars and complex travel arrangements
- Ability to handle confidential information with discretion and professionalism
- Proficiency with project management tools (Asana, Trello, or similar)