Job Description
Join our award-winning financial services firm as the cornerstone of executive operations! We're seeking a highly organized Administrative Assistant to support our C-suite leadership in our prestigious downtown San Francisco office. This pivotal role demands exceptional discretion, proactive problem-solving, and the ability to thrive in a fast-paced environment. Enjoy competitive compensation, comprehensive benefits, and opportunities for growth within a globally recognized company. If you're ready to elevate your administrative career in the heart of the Bay Area, apply today!
Responsibilities
- Manage complex executive calendars, coordinating meetings across multiple time zones and departments
- Prepare confidential correspondence, reports, and presentations using advanced MS Office Suite
- Coordinate domestic/international travel arrangements including itineraries, visas, and expense reports
- Act as primary liaison between executives and internal/external stakeholders
- Oversee office operations, supply inventory, and vendor relationships
- Manage confidential information with discretion and maintain strict confidentiality protocols
Qualifications
- Minimum 3 years executive administrative support experience in corporate/financial services
- Expert proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional written/verbal communication and interpersonal skills
- Proven ability to prioritize competing tasks and meet tight deadlines
- Discretion handling sensitive information and executive matters
- Professional demeanor with polished business presence
- Associates degree or equivalent administrative certification required