Job Description
Join our dynamic team at Pacific Innovations Group as an Executive Administrative Assistant in the heart of San Francisco's tech district. We're seeking a highly organized professional to support our C-suite executives with precision and proactive problem-solving. This hybrid role combines in-office collaboration with flexible remote work options, offering an exceptional opportunity to grow within a forward-thinking organization.
Our ideal candidate thrives in fast-paced environments and embodies our core values of innovation, integrity, and collaboration. Enjoy comprehensive benefits including health insurance, 401(k) matching, and professional development stipends.
Responsibilities
- Manage complex executive calendars, coordinating domestic/international travel and meetings across time zones
- Prepare confidential documents, presentations, and reports using Microsoft Office Suite
- Act as primary point of contact for internal/external stakeholders, maintaining professional communication channels
- Oversee office operations, including supply inventory, vendor relations, and facility coordination
- Support special projects including event planning, budget tracking, and process improvement initiatives
- Maintain digital filing systems with meticulous attention to data security protocols
Qualifications
- 5+ years of progressive administrative experience supporting C-level executives
- Advanced proficiency in Microsoft Office (Outlook, Excel, PowerPoint) and Google Workspace
- Exceptional written/verbal communication skills with polished business etiquette
- Proven ability to handle sensitive information with absolute discretion
- Strong project management skills with experience juggling competing priorities
- Bachelor's degree in Business Administration or related field preferred
- Experience working in tech/startup environments highly desirable