Job Description
Are you looking for an opportunity to launch your career in a supportive environment? Horizon Business Solutions is currently seeking a detail-oriented Executive Administrative Assistant to support our executive leadership team in Tulsa, OK. This is a fantastic entry-level role for individuals looking to develop their administrative skills while contributing to a high-performing team.
As part of our team, you will play a vital role in ensuring smooth daily operations, managing communications, and providing top-tier support to our stakeholders.
Responsibilities
- Manage and coordinate complex calendars, scheduling meetings, and arranging travel itineraries with precision.
- Screen and route incoming calls and emails, ensuring urgent matters are escalated immediately.
- Prepare, compose, and edit correspondence, reports, and presentations using Microsoft Office Suite.
- Organize and maintain filing systems, both digital and physical, ensuring confidentiality and easy retrieval.
- Assist in the coordination of company events, team meetings, and client refreshments.
- Conduct research and compile data for internal presentations and business intelligence reports.
- Act as the point of contact for vendors and service providers, managing contracts and service requests.
Qualifications
- High School Diploma or GED required; Associate’s degree or Bachelor’s degree preferred.
- Previous administrative experience is a plus, but we are willing to train the right candidate.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent verbal and written communication skills with a professional tone.
- Strong organizational skills with the ability to prioritize tasks in a fast-paced environment.
- Attention to detail and a proactive problem-solving mindset.
- Ability to maintain strict confidentiality in all professional matters.