Job Description
Are you a highly organized professional seeking a dynamic role in the heart of San Antonio? San Antonio HealthCare Partners is looking for a detail-oriented Executive Admin Assistant to join our supportive team. We pride ourselves on a collaborative culture and offer a remote-friendly work environment, allowing you to balance your professional responsibilities with your personal life.
In this pivotal role, you will serve as the face of our office, ensuring smooth operations and providing top-tier administrative support to our leadership team. If you are proactive, efficient, and thrive in a fast-paced setting, we want to hear from you.
Responsibilities
- Calendar & Meeting Management: Schedule and coordinate complex calendars, manage appointments, and prepare meeting agendas and materials.
- Communication Hub: Serve as the primary point of contact for internal and external stakeholders, managing emails, phone calls, and correspondence with professionalism.
- Travel Coordination: Arrange domestic and international travel itineraries, including booking flights, accommodations, and ground transportation.
- Documentation: Prepare, proofread, and edit reports, presentations, and memos using Microsoft Office Suite.
- Office Operations: Oversee office supplies inventory, manage vendor relationships, and handle general administrative tasks to ensure a seamless workflow.
- Data Entry & Reporting: Maintain accurate digital and physical records, and assist in generating monthly operational reports.
Qualifications
- Education: High school diploma or GED required; Associate’s degree or Bachelor’s degree preferred.
- Experience: Minimum of 3 years of progressive administrative experience, preferably in a healthcare or corporate environment.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with project management software (e.g., Asana, Trello).
- Communication: Exceptional written and verbal communication skills with a professional demeanor.
- Organization: Strong organizational skills with the ability to prioritize tasks and manage time effectively in a remote or hybrid setting.
- Adaptability: Ability to work independently with minimal supervision and adapt to changing priorities.