Job Description
Join our dynamic team at Innovate Solutions Group in Philadelphia and kickstart your administrative career! We're seeking a motivated Entry Level Executive Assistant to support our leadership team and drive office efficiency. This is your gateway to professional growth in a fast-paced corporate environment, offering mentorship and skill development opportunities.
Located in Center City, our modern office fosters collaboration and innovation. Enjoy competitive benefits including health insurance, paid time off, and professional development stipends. If you're organized, tech-savvy, and eager to learn, apply today to become part of Philadelphia's thriving business community.
Responsibilities
- Manage executive calendars, schedule meetings, and coordinate travel arrangements
- Prepare professional correspondence, reports, and presentations using Microsoft Office Suite
- Handle incoming communications via phone, email, and in-person interactions
- Maintain organized filing systems (digital and physical) for confidential documents
- Support office operations including supply inventory and vendor communications
- Assist with event planning and meeting logistics for internal/external stakeholders
- Perform data entry and maintain accurate departmental records
Qualifications
- Associate's degree or equivalent combination of education and experience
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Exceptional written and verbal communication skills
- Strong organizational abilities with attention to detail
- Ability to multitask and prioritize in a fast-paced environment
- Professional demeanor and collaborative team player attitude
- Basic knowledge of office equipment and digital communication tools
- Philadelphia residency preferred (not required)