Job Description
Join Pioneer Group Inc.'s dynamic team as an Entry-Level Executive Assistant and launch your administrative career in Portland's thriving business district. We're seeking motivated individuals ready to support C-level executives with precision and professionalism. This hybrid role offers mentorship, growth opportunities, and a collaborative environment where your organizational skills shine. Enjoy competitive benefits, flexible scheduling, and the chance to build lasting industry connections while working in downtown Portland's vibrant core.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Prepare and edit professional correspondence, reports, and presentation materials
- Coordinate cross-departmental meetings and maintain accurate meeting records
- Manage confidential information and maintain organized filing systems
- Assist with onboarding processes and new employee orientation tasks
- Handle expense reports, invoices, and basic bookkeeping functions
- Act as primary point of contact for internal and external stakeholders
Qualifications
- Associate degree or equivalent combination of education and experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Strong attention to detail and organizational abilities
- Ability to maintain confidentiality and exercise discretion
- Proactive problem-solving and time management skills
- Previous internship or part-time office experience preferred
- Valid Oregon driver's license (for occasional errands)