Job Description
Join our dynamic team at Coastal Business Solutions as an Entry Level Assistant and launch your career in Virginia Beach's thriving business district! We're seeking a motivated, detail-oriented professional to provide essential administrative support to our growing operations. This immediate hire opportunity offers competitive compensation, comprehensive benefits, and clear pathways for advancement within our award-winning organization.
What You'll Love About Us:
- Modern, collaborative workspace with ocean views
- Generous PTO and flexible scheduling options
- Tuition reimbursement for professional development
- Regular team-building events and wellness initiatives
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating travel arrangements
- Handle incoming communications via phone, email, and in-person inquiries with professionalism
- Prepare, edit, and distribute confidential documents, reports, and correspondence
- Maintain organized digital and physical filing systems for critical business records
- Assist with onboarding processes including new hire paperwork and equipment setup
- Support departmental projects through data analysis, presentation preparation, and research
- Coordinate office operations including inventory management and vendor relationships
Qualifications
- High school diploma or equivalent; associate's degree or relevant certificate preferred
- 1-2 years of administrative support experience or internship experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional time management and organizational abilities with multi-tasking aptitude
- Strong written and verbal communication skills with professional demeanor
- Ability to maintain confidentiality and exercise discretion with sensitive information
- Proactive problem-solving approach and willingness to learn new systems