Job Description
Launch your career with Apex Innovations Group, a dynamic leader in sustainable business solutions. We're seeking a motivated Entry-Level Assistant to join our Portland team immediately. This role offers hands-on experience in administrative coordination while supporting our mission-driven operations. If you're a detail-oriented communicator ready to grow professionally in a collaborative environment, apply today!
Responsibilities
- Manage calendars, schedule appointments, and coordinate team meetings
- Handle incoming communications via phone, email, and in-person inquiries
- Prepare, edit, and distribute professional documents and reports
- Organize digital and physical filing systems for efficient information retrieval
- Assist with onboarding processes and new hire orientation materials
- Support event planning and logistics for internal/external meetings
- Perform data entry and maintain accurate record-keeping databases
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 0-2 years of administrative or customer service experience
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Exceptional written and verbal communication skills
- Strong organizational abilities with attention to detail
- Ability to multitask and prioritize in fast-paced environments
- Positive attitude and willingness to learn new systems
- Valid Oregon driver's license (for occasional errands)