Job Description
We are seeking a dedicated and organized Entry Level Administrative Assistant to join our team in Jacksonville, FL.
This is an urgent hiring opportunity for a motivated individual ready to launch a career in administrative support. You will be responsible for ensuring smooth daily operations, managing communications, and supporting our executive team.
What You Will Do:
- General Office Management: Oversee daily office operations, manage incoming correspondence, and handle phone inquiries with a professional demeanor.
- Data Management: Perform accurate data entry, update client databases, and maintain organized filing systems.
- Scheduling: Coordinate calendars, schedule meetings, and arrange travel logistics for management.
- Document Preparation: Draft emails, prepare reports, and create presentations using Microsoft Office Suite.
- Customer Support: Serve as the primary point of contact for clients and visitors, ensuring a welcoming environment.
- Inventory & Supplies: Monitor office supply levels and place orders as necessary.
Requirements:
- High School Diploma or equivalent required.
- Basic computer literacy (Microsoft Word, Excel, Outlook).
- Strong organizational skills and attention to detail.
- Excellent verbal and written communication skills.
- Ability to multitask in a fast-paced environment.
- Reliable transportation and punctuality.
Responsibilities
- Manage incoming calls and emails with a professional demeanor.
- Perform data entry and maintain accurate digital and physical records.
- Schedule appointments and coordinate meeting rooms.
- Prepare reports and presentations using Microsoft Office Suite.
- Assist with inventory management and basic office supplies ordering.
- Provide exceptional customer service to both internal and external clients.
- Handle general office errands and ad-hoc tasks as needed.
Qualifications
- High School Diploma or GED required.
- Proficiency in Microsoft Word, Excel, and Outlook.
- Strong verbal and written communication skills.
- Excellent organizational and time-management abilities.
- Ability to work independently in a fast-paced environment.
- Attention to detail and a positive attitude.