Job Description
Join our dynamic team at Pacific Coast Professionals as an Entry-Level Administrative Assistant and launch your career in San Diego's thriving business district. This is a fantastic opportunity for recent graduates or career changers to gain hands-on experience in a fast-paced corporate environment. You'll be the backbone of our daily operations, supporting executives and departments while developing essential professional skills. We offer comprehensive training, a collaborative culture, and growth opportunities within our expanding organization.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings for executive team
- Handle incoming communications via phone, email, and in-person inquiries
- Prepare, edit, and distribute professional documents and presentations
- Organize and maintain filing systems, both digital and physical
- Assist with onboarding new hires and office supply inventory
- Support event planning and logistics for company meetings
- Perform data entry and maintain accurate departmental records
- Collaborate with team members on cross-departmental projects
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Excellent written and verbal communication skills
- Strong organizational abilities with attention to detail
- Ability to multitask and prioritize in a fast-paced setting
- Professional demeanor with customer service mindset
- Reliable transportation to downtown San Diego office
- Eagerness to learn and grow with company training programs