Job Description
Join our dynamic team in Virginia Beach as an Entry-Level Administrative Assistant and launch your career in a supportive, growth-oriented environment. We're seeking motivated individuals eager to develop professional skills while supporting our daily operations. This role offers comprehensive training, competitive compensation, and clear pathways for advancement within our expanding organization.
At Coastal Business Solutions, we value teamwork, attention to detail, and proactive communication. You'll gain hands-on experience in office administration while contributing to our mission of delivering exceptional client service. Our modern office features collaborative workspaces and a culture that celebrates professional development.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings for department leadership
- Handle incoming communications including phone calls, emails, and correspondence
- Prepare, edit, and distribute professional documents and reports
- Maintain organized filing systems (physical and digital) for confidential records
- Assist with onboarding processes including new hire paperwork and equipment setup
- Support event coordination and meeting logistics including catering arrangements
- Perform basic data entry and maintain accurate departmental records
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Basic proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Strong organizational skills with attention to detail
- Excellent written and verbal communication abilities
- Ability to multitask and prioritize in a fast-paced environment
- Professional demeanor with customer service mindset
- Willingness to learn new systems and processes
- Reliable transportation and punctuality