Job Description
Join our dynamic team at Oklahoma City Innovations as an Entry-Level Administrative Assistant! This is your gateway to a rewarding career in a fast-paced environment where your organizational skills and eagerness to learn will shine. We provide comprehensive training and a supportive culture designed to help you thrive professionally.
As a key member of our operations team, you'll gain hands-on experience with essential business functions while contributing to our mission of driving innovation across Oklahoma City. This role offers exceptional growth opportunities for motivated individuals ready to build a strong foundation in administrative excellence.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings for department leadership
- Handle incoming communications via phone, email, and in-person interactions with professionalism
- Maintain accurate filing systems and digital records using Microsoft Office Suite
- Assist with onboarding processes including new hire paperwork and equipment setup
- Support event coordination and meeting preparation including materials and refreshments
- Perform light bookkeeping tasks such as expense report processing and invoice tracking
- Collaborate with cross-functional teams to ensure smooth departmental operations
Qualifications
- High school diploma or equivalent required; associate's degree preferred
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in a fast-paced environment
- Basic knowledge of office equipment (copiers, scanners, phone systems)
- Positive attitude with willingness to learn new systems and procedures
- Valid driver's license and reliable transportation (occasional errands required)