Job Description
Welcome to Oakland Operations Hub. We are seeking a dynamic and organized Entry Level Administrative Assistant to join our growing team in the heart of Oakland. If you are a proactive individual looking to kickstart your career in a professional environment, we want to hear from you.
As an integral part of our team, you will support daily operations, manage communications, and ensure our office runs efficiently. We value hard work, integrity, and a desire to learn. Apply today to become a key player in our success story.
Responsibilities
- Manage incoming communications, including email, phone calls, and mail, ensuring a professional and timely response.
- Schedule and coordinate meetings, appointments, and travel arrangements for executive leadership.
- Perform general office duties such as data entry, filing, and maintaining accurate digital and physical records.
- Greet visitors and direct them to the appropriate department or personnel with a high level of professionalism.
- Assist with project coordination, preparing reports, and compiling statistical data.
- Order and maintain office supplies to ensure smooth daily operations.
Qualifications
- High school diploma or GED equivalent required; Associate’s degree preferred.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong written and verbal communication skills with a focus on grammar and clarity.
- Excellent organizational skills with the ability to multitask in a fast-paced environment.
- Attention to detail and ability to maintain confidentiality of sensitive information.
- Reliable internet connection and computer access for remote or hybrid tasks.