Job Description
Join our dynamic team at City Innovations Group as an Entry Level Administrative Assistant and launch your career in the heart of Philadelphia! We're seeking a motivated and organized individual to provide essential support to our growing operations. This is a fantastic opportunity to gain hands-on experience in a fast-paced environment while developing key administrative skills. If you're detail-oriented, tech-savvy, and eager to grow professionally, we encourage you to apply immediately!
Responsibilities
- Manage daily office operations including mail distribution, supply inventory, and facility coordination
- Provide comprehensive administrative support to department heads including scheduling, travel arrangements, and meeting preparation
- Maintain digital and physical filing systems with strict attention to confidentiality and organization
- Handle incoming communications professionally via phone, email, and in-person inquiries
- Assist with data entry, report generation, and document processing using Microsoft Office Suite
- Coordinate office events and team activities to foster a positive work culture
- Support onboarding processes for new hires including equipment setup and orientation
Qualifications
- High school diploma or equivalent; associate's degree preferred but not required
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Exceptional organizational skills with ability to multitask and prioritize
- Strong written and verbal communication abilities
- Detail-oriented with high accuracy in data handling and documentation
- Ability to work independently with minimal supervision
- Positive attitude and willingness to learn new systems and processes
- Legal authorization to work in the United States