Job Description
Join our dynamic team at Innovate Solutions Inc. as an Administrative Assistant and launch your career in Portland's thriving business district! We're seeking a motivated individual to support our fast-paced operations with exceptional organizational skills and a proactive mindset. Enjoy competitive benefits, growth opportunities, and a collaborative environment in the heart of downtown Portland. Perfect for recent graduates or those transitioning into office administration.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings
- Handle incoming communications (phone, email, mail) with professionalism
- Prepare, edit, and distribute documents and reports
- Maintain digital and physical filing systems
- Assist with onboarding and training of new staff
- Support budget tracking and expense reporting processes
- Coordinate office supplies and equipment inventory
Qualifications
- High school diploma or equivalent (college degree preferred)
- 1-2 years of administrative or office experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Strong attention to detail and accuracy
- Excellent written and verbal communication skills
- Ability to multitask in a fast-paced environment
- Basic knowledge of office equipment (copiers, scanners)
- Positive attitude and willingness to learn