Job Description
Join our dynamic team as an Administrative Assistant and kickstart your career in Pittsburgh's thriving business district! We're seeking motivated individuals with no prior experience to provide essential support to our growing operations. Enjoy comprehensive training, mentorship from industry professionals, and a clear path for advancement. Our collaborative environment offers competitive benefits, flexible scheduling options, and opportunities for skill development in office management, communication, and organizational systems.
At Pittsburgh Innovations Group, we believe in nurturing talent and providing hands-on experience that translates to long-term career success. If you're organized, detail-oriented, and eager to learn, this is your opportunity to build a strong foundation in administrative work while contributing to innovative projects that shape the region's future.
Responsibilities
- Manage and maintain executive calendars, scheduling appointments, and coordinating meetings
- Handle incoming communications including phone calls, emails, and correspondence
- Organize and maintain digital and physical filing systems for records and documents
- Assist with office inventory management, supply procurement, and equipment maintenance
- Prepare routine reports, presentations, and correspondence using Microsoft Office Suite
- Support team coordination through calendar management, travel arrangements, and event planning
- Process incoming/outgoing mail and manage office equipment operations
- Contribute to office efficiency by implementing streamlined administrative workflows
Qualifications
- High school diploma or equivalent; college coursework or degree preferred but not required
- Proficiency with Microsoft Office Suite (Word, Excel, Outlook)
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in a fast-paced environment
- Proactive problem-solving approach with willingness to learn new systems
- Professional demeanor and collaborative team spirit
- Reliable transportation and punctuality for in-office responsibilities