Job Description
Are you a highly organized individual looking to kickstart your career in a dynamic environment? Apex Management Group is currently seeking a motivated Administrative Assistant to join our growing team in downtown Boston. This is an immediate hire opportunity for someone ready to take ownership of essential office operations and contribute to our success.
We offer a competitive salary, comprehensive benefits package, and a collaborative culture that values growth and innovation. If you have a knack for detail and a passion for helping others succeed, we want to hear from you.
Responsibilities
- Front Desk Management: Greet visitors, answer and route phone calls, and manage incoming and outgoing mail with professionalism.
- Scheduling & Coordination: Manage calendars, schedule meetings, and coordinate travel arrangements for senior staff.
- Data Entry & Record Keeping: Maintain accurate digital and physical records, update databases, and perform general data entry tasks.
- Communication Support: Draft emails, memos, and reports; act as a point of contact for internal and external stakeholders.
- Office Operations: Order and manage office supplies, organize filing systems, and assist with event coordination.
- Customer Service: Assist clients and customers with inquiries, ensuring a positive and efficient experience.
Qualifications
- Education: High school diploma or equivalent required; Associate's degree preferred.
- Experience: Previous administrative experience is a plus, but we are willing to train the right candidate.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Communication: Excellent verbal and written communication skills with a professional telephone manner.
- Organization: Strong attention to detail and the ability to multitask in a fast-paced setting.
- Work Ethic: Self-motivated, reliable, and able to work independently with minimal supervision.