Job Description
Join our dynamic team as an Administrative Assistant in Toledo, OH! We're seeking a highly organized professional to provide comprehensive support to our executive team and ensure seamless office operations. This immediate hire opportunity offers competitive compensation, a collaborative work environment, and growth potential within a thriving business.
As the backbone of our office, you'll manage calendars, coordinate meetings, handle correspondence, and maintain critical documentation. The ideal candidate thrives in fast-paced settings, demonstrates exceptional attention to detail, and possesses strong communication skills. If you're ready to make an immediate impact and advance your administrative career, apply today!
Responsibilities
- Manage executive calendars, schedule appointments, and coordinate complex meeting logistics
- Process incoming/outgoing correspondence, including emails, mail, and electronic communications
- Maintain digital and physical filing systems with strict confidentiality protocols
- Assist in budget tracking, expense reports, and procurement processes
- Coordinate office logistics including equipment maintenance, supply inventory, and vendor relationships
- Prepare professional documents, reports, and presentations using Microsoft Office Suite
- Serve as primary point of contact for internal/external stakeholders
- Support special projects and event coordination as needed
Qualifications
- Minimum 2 years of administrative support experience in a professional setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing tasks
- Strong written and verbal communication abilities
- Detail-oriented with high accuracy in data entry and documentation
- Ability to maintain confidentiality and exercise discretion
- Proven problem-solving skills and adaptability to changing priorities
- Associate's degree or equivalent combination of education/experience preferred