Administrative Assistant - Entry Level

Welcome to Sunshine Office Support, where we are redefining the administrative landscape in Tucson. We are currently seeking a motivated and organized Administrative Assistant to join our growing team. If you are a recent graduate or looking to start your career in a dynamic corporate environment, this is the perfect opportunity for you.

Why Join Us?

At Sunshine, we believe in fostering talent from the ground up. As an entry-level assistant, you will receive comprehensive training and mentorship from industry veterans. We offer a collaborative culture, competitive benefits, and a clear path for career advancement.

Responsibilities

• Manage Incoming Communications: Answer phone calls professionally, screen and direct inquiries, and manage a high volume of emails and correspondence.
• Schedule & Coordination: Coordinate meetings, arrange travel itineraries, and maintain the executive's calendar to ensure optimal productivity.
• Data Management: Perform data entry tasks with a focus on accuracy, updating databases, and maintaining organized filing systems both digitally and physically.
• Office Operations: Assist with basic office supplies management, prepare meeting rooms, and ensure the workspace remains organized and efficient.
• Customer Support: Serve as the first point of contact for visitors and clients, providing a welcoming and professional experience.
• Research & Reporting: Conduct research on various topics as requested and assist in preparing reports or presentations.
• General Admin Support: Handle special projects and ad-hoc administrative tasks to support the wider team.

Qualifications

• Education: High school diploma or equivalent required; Associate's degree or Bachelor's degree in Business Administration is a plus.
• Experience: No prior professional experience required; however, internship or volunteer experience is highly valued.
• Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Communication: Excellent verbal and written communication skills with a professional telephone manner.
• Organization: Strong attention to detail and the ability to multitask in a fast-paced environment.
• Integrity: High level of discretion and professionalism when handling confidential information.