Job Description
Join our dynamic team at Bluegrass Administrative Solutions as a key Administrative Assistant supporting executive operations in the heart of Louisville. We're seeking a highly organized professional to drive efficiency across daily workflows while contributing to our company's growth in the Bluegrass region. This hybrid role offers competitive benefits and a collaborative environment where your administrative expertise will be valued.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Prepare, edit, and distribute professional correspondence, reports, and presentation materials
- Oversee office inventory management, procurement processes, and vendor relationship maintenance
- Coordinate cross-departmental meetings, take detailed minutes, and track action items
- Handle confidential information with discretion while maintaining strict data security protocols
- Support HR functions including onboarding paperwork and employee records management
- Process expense reports, invoices, and financial documentation with accuracy
Qualifications
- Associate's degree in Business Administration or related field (or equivalent experience)
- Minimum 3 years of progressive administrative support experience
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to manage competing priorities
- Strong written and verbal communication abilities
- Experience with office management systems and document control
- Proven ability to maintain confidentiality and exercise professional judgment