Job Description
Join our dynamic Irvine-based team as a full-time Administrative Assistant and become the backbone of our fast-paced operations. We're seeking a highly organized professional to manage daily office functions, support executive teams, and enhance operational efficiency. Enjoy competitive benefits, modern workspace, and opportunities for growth in a forward-thinking environment.
Responsibilities
- Manage calendars, scheduling, and travel arrangements for executives
- Coordinate office operations, including supply inventory and vendor management
- Prepare professional correspondence, reports, and presentation materials
- Facilitate seamless communication between departments and external partners
- Oversee onboarding processes and maintain employee records
- Support event planning and meeting coordination
- Implement process improvements to optimize administrative workflows
Qualifications
- Associate's degree in Business Administration or related field (or equivalent experience)
- 3+ years of administrative support experience in corporate settings
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Proven ability to manage competing priorities with attention to detail
- Experience with CRM systems (e.g., Salesforce) preferred
- Discretion handling confidential information and sensitive matters